Swedish Jobs

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Job Information

Swedish Medical Center Administrative Assistant II - OB Neonatal Admin in Seattle, Washington


Swedish Medical Center is looking for Administrative Assistan t II (1.0 FTE, Day Shift) to work in OB Neonatal Admin at Swedish First Hill located in Seattle, WA.

Administrative Assistant II position is responsible for independently coordinating and performing complex and specialized administrative, office and staffing duties in carrying out department accountabilities. Position is accountable for the overall coordination and preparation of the daily staff schedules and reports of the Surgical Services or Nursing departments

In this position you will:

  • Participate with department management in the planning and management of one or more department accountabilities.

  • Monitor and oversee department Sick Call Line, advises unit managers, and documents staff absences in the time and attendance system.

  • Acts as timekeeper for time and attendance program (electronic and paper), resolving incomplete or missing data. Ensures transfers are accurately recorded.

  • Track and update staff licensure and certification. Accountable for the ESP/ANSOS integrity, accuracy, and completeness of system database in a timely manner.

  • Liaison for internal and external customers like Human Resources and Payroll to resolve staff issues, including timecards, time and attendance program, and contract interpretation.


Required qualifications for this position include:

  • 3 years High volume hospital facility or large clinic in a healthcare data position or related healthcare field.

  • Scheduling experience in a healthcare setting (such as patient scheduling or scheduling doctors or nurses, etc.).

Preferred qualifications for this position include:

  • Bachelor's Degree in Business oriented field or computer science. Or equivalent educ/experience

  • Staff scheduling preferred however not mandatory.

  • Time and attendance program (such as KRONOS or similar) that includes scheduling.

About the First Hill Campus

The 697-bed tertiary-care center on the Swedish/First Hill campus is the flagship of the Swedish health-care system. Swedish/First Hill has one of the most active and advanced birthing programs in Washington state and houses a Level III neonatal intensive-care unit. More surgeries are performed each year at Swedish/First Hill than at any other facility in the region; volumes include more total joint replacements than any other medical center in the state.

We offer a full comprehensive range of benefits — see our website for details


Our Mission

Our nonprofit Mission is to improve the health and wellbeing of each person we serve. Our Vision is to demonstrate the highest-quality, best-value healthcare to all we serve.

About Us

Swedish is the largest nonprofit health care provider in the greater Seattle area. It is comprised of five hospital campuses (First Hill, Cherry Hill, Ballard, Edmonds and Issaquah); ambulatory care centers in Redmond and Mill Creek; and Swedish Medical Group a network of more than 118 primary care and specialty locations throughout the Puget Sound. Swedish employs more than 13,300 employees and 3,100 physicians and allied health professionals. Whether through physician clinics, education, research and innovation or other outreach, we’re committed to caring for the people in our region and beyond. Swedish is proud to be an Equal Opportunity Employer. Swedish does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: Washington-Seattle

Work Locations: First Hill Heath Bldg (WA204) 801 Broadway Seattle, 98122

Req ID: 240567