Swedish Medical Center Administrative Assistant - Neuroscience Administration in Seattle, Washington


Swedish Medical Group is looking for a Administrative Assistant (1.0 FTE, Days) for the Neuroscience Administration at Swedish Cherry Hill Campus, in Seattle, WA

The Administrative Assistant plays a vital role on the SMG Administration Team, demonstrating the Swedish values of patient-centered care and service, respect, caring and compassion.

Schedule: Monday - Friday, either 7:30am-4pm or 8am-4:30pm

In this position you will:

  • Prepare agenda/meeting minutes and departmental communication

  • Run online reports

  • Maintain shared calendar

  • Arrange caregiver appreciation events

  • Assist in preparing complex administrative reports, rosters and statements

  • Compute semi-complex calculations, and prepare special reports/analyses for review by appropriate personnel

  • Maintain executive/manager daily calendar, coordinate and schedule meetings, conferences, interviews and appointments as necessary

  • Receive and processes communications such as correspondence, reports and memoranda

  • Ensure all forms of written communications (letters, faxes, memos, etc.) are accurately prepared and distributed in a timely manner

  • Review and screen visitors and telephone calls

  • Establish, maintain and revise record keeping and filing systems

  • Provide professional representation of Swedish Medical Group (SMG) and designated executive/manager in all external and internal contacts


Required qualifications for this position include:

  • High School diploma or GED equivalent AND completion of at least one year of post-high school business courses/training

  • 3-5 years of progressive responsibility as an administrative assistant in a large, complex organization

  • Ability to accurately proof, edit and draft correspondence and complex reports

  • Ability to perform semi-complex calculations and monitor budgets

  • Ability to develop and maintain of record keeping and filing systems

  • Ability to utilize complex computer programs and platforms

  • Ability to analyze and problem-solve independently

  • Demonstrated commitment to high quality customer service

About Swedish Medical Group

Swedish Medical Group (SMG) is a successful, performance-driven division of Swedish Health Services, the largest non-profit health provider in the Greater Seattle area. The SMG network includes more than 900 providers across 108 primary care and specialty care clinics.

We offer a full comprehensive range of benefits — see our website for details


Our Mission

Our nonprofit Mission is to improve the health and wellbeing of each person we serve. Our Vision is to demonstrate the highest-quality, best-value healthcare to all we serve.

About Us

Swedish is the largest nonprofit health care provider in the greater Seattle area. It is comprised of five hospital campuses (First Hill, Cherry Hill, Ballard, Edmonds and Issaquah); ambulatory care centers in Redmond and Mill Creek; and Swedish Medical Group a network of more than 118 primary care and specialty locations throughout the Puget Sound. Swedish employs more than 13,300 employees and 3,100 physicians and allied health professionals. Whether through physician clinics, education, research and innovation or other outreach, we’re committed to caring for the people in our region and beyond. Swedish is proud to be an Equal Opportunity Employer. Swedish does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative Support (Clinical)

Location: Washington-Seattle

Work Locations: Cherry Hill James Tower (WA197) 550 17th Ave Seattle, 98122

Req ID: 187768