Swedish Jobs

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Job Information

Swedish Medical Center Executive Assistant - Administration in Seattle, Washington


Swedish Medical Group is looking for a Executive Assistant (1.0 FTE, Day Shift) to work in Administration at the Bank of America building in Seattle, WA.

The Executive Assistant plays a vital role on the SMG Administration Team, demonstrating the Swedish values of patient-centered care and service, respect, caring and compassion.

In this position you will:

  • Assist in preparing complex administrative reports, contracts, rosters and statements.

  • Assist in maintenance of departmental timelines and projects.

  • Compute semi-complex calculations, and prepare special reports/analyses for review by appropriate personnel.

  • Maintain executive/manager daily calendar, coordinate and schedule meetings, conferences, interviews and appointments as necessary.

  • Receive and processes communications such as correspondence, reports and memoranda

  • Administers requests for expense reports, check requests and other budgetary/financial documents as necessary.

  • Ensure all forms of written communications (letters, faxes, memos, etc.) are accurately prepared and distributed in a timely manner.

  • Review and screen visitors and telephone calls.

  • Establish, maintain and revise record keeping and filing systems.

  • Provide professional representation of Swedish Medical Group (SMG) and designated executive/manager in all external and internal contacts.

  • Practice confidentiality guidelines based on subject matter, and adhere to HIPAA practices.


Required qualifications for this position include:

  • Associates Degree or equivalent from a two-year college or technical school required

  • Minimum five years recent administrative work supporting a high level executive in a large, complex organization

  • Ability to accurately proof, edit and draft correspondence and complex reports

  • Ability to perform semi-complex calculations and monitor budgets

  • Ability to develop and maintain of record keeping and filing systems

  • Ability to utilize complex computer programs and platforms

  • Ability to analyze and problem-solve independently

  • Demonstrated commitment to high quality customer service

Preferred qualifications for this position include:

  • Bachelors degree preferred

About Swedish Medical Group

Swedish Medical Group (SMG) is a successful, performance-driven division of Swedish Health Services, the largest non-profit health provider in the Greater Seattle area. The SMG network includes more than 900 providers across 108 primary care and specialty care clinics.

We offer a full comprehensive range of benefits — see our website for details


Our Mission

Our nonprofit Mission is to improve the health and wellbeing of each person we serve. Our Vision is to demonstrate the highest-quality, best-value healthcare to all we serve.

About Us

Swedish is the largest nonprofit health care provider in the greater Seattle area. It is comprised of five hospital campuses (First Hill, Cherry Hill, Ballard, Edmonds and Issaquah); ambulatory care centers in Redmond and Mill Creek; and Swedish Medical Group a network of more than 118 primary care and specialty locations throughout the Puget Sound. Swedish employs more than 13,300 employees and 3,100 physicians and allied health professionals. Whether through physician clinics, education, research and innovation or other outreach, we’re committed to caring for the people in our region and beyond. Swedish is proud to be an Equal Opportunity Employer. Swedish does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Clinical)

Location: Washington-Seattle

Work Locations: Bank Of America Bldg (WA239) 800 Fifth Ave Seattle, 98104

Req ID: 236661