Swedish Medical Center Executive Assistant in Seattle, Washington
Swedish Medical Group is looking for a (1.0 FTE, Days) Executive Assistant to work at the Bank of America Building in Seattle, WA.
The Executive Assistant plays a vital role on the SMG Administration Team, demonstrating the Swedish values of patient-centered care and service, respect, caring and compassion.
In this position you will:
Assist in preparing complex administrative reports, contracts, rosters and statements.
Assist in maintenance of departmental timelines and projects.
Compute semi-complex calculations, and prepare special reports/analyses for review by appropriate personnel.
Maintain executive/manager daily calendar, coordinate and schedule meetings, conferences, interviews and appointments as necessary.
Receive and processes communications such as correspondence, reports and memoranda
Administers requests for expense reports, check requests and other budgetary/financial documents as necessary.
Ensure all forms of written communications (letters, faxes, memos, etc.) are accurately prepared and distributed in a timely manner.
Review and screen visitors and telephone calls.
Establish, maintain and revise record keeping and filing systems.
Provide professional representation of Swedish Medical Group (SMG) and designated executive/manager in all external and internal contacts.
Practice confidentiality guidelines based on subject matter, and adhere to HIPAA practices.
Required qualifications for this position include:
Associates Degree or equivalent from a two-year college or technical school required
Minimum five years recent administrative work supporting a high level executive in a large, complex organization
Ability to accurately proof, edit and draft correspondence and complex reports
Ability to perform semi-complex calculations and monitor budgets
Ability to develop and maintain of record keeping and filing systems
Ability to utilize complex computer programs and platforms
Ability to analyze and problem-solve independently
Demonstrated commitment to high quality customer service
Preferred qualifications for this position include:
- Bachelors degree preferred
About Swedish Medical Group
Swedish Medical Group (SMG) is a successful, performance-driven division of Swedish Health Services, the largest non-profit health provider in the Greater Seattle area. The SMG network includes more than 900 providers across 108 primary care and specialty care clinics.
We offer a full comprehensive range of benefits — see our website for details
Our Non-Profit Mission: Improve the health and well-being of each person we serve.
Swedish is the largest nonprofit health care provider in the Greater Seattle Area. It is comprised of five hospital campuses (First Hill, Cherry Hill, Ballard, Edmonds and Issaquah); ambulatory care centers in Redmond and Mill Creek; and Swedish Medical Group a network of more than 183 primary care and specialty locations throughout the Great Puget Sound area. Swedish employs more than 13,000 employees and 4,200 physicians. Whether through physician clinics, health education, research and innovation or other means of outreach, we’re committed to caring for the people in our region and beyond. Swedish is proud to be an Equal Opportunity Employer. Swedish does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Administrative Support (Clinical)
Work Locations: Bank Of America Bldg (WA239) 800 Fifth Ave Seattle, 98104
Req ID: 191037